Understanding the REX Number

A REX number (Registered Exporter System number) is a unique identification code assigned to exporters by Nepal’s customs authorities under the EU’s Registered Exporter System (REX). It allows Nepali exporters to self-certify the origin of goods, making their shipments eligible for preferential tariff treatment especially under the European Union’s Generalized System of Preferences (GSP).

Instead of waiting for a long paper trail to get a Certificate of Origin every time, exporters with REX numbers can simply make their own “statement on origin” on commercial documents like invoices or packing lists. This speeds up customs processing, reduces paperwork, and lowers costs.

Why Does the REX Number Matter?

The REX system was introduced by the EU to modernize and simplify trade for developing countries like Nepal. Its benefits are easy to see:

• Faster exports: No more waiting days for chambers of commerce or government offices to issue paper Certificates of Origin.
• Cost savings: Exporters can issue their own declarations—no fees and less paperwork.
• Wider access: For exports to the EU, Norway, Switzerland, and Turkey under GSP, goods shipped by registered exporters are more likely to get zero or reduced duties.
• Legal compliance: A REX number is now mandatory for Nepali businesses shipping to the EU under GSP if their goods exceed EUR 6,000 in value per consignment.

The REX Number Format and How to Get One in Nepal

A REX number for Nepal starts with "NPREX", followed by a unique code (up to 35 alphanumeric characters) for example: NPREX12345678.

Getting your number:

1. Register with Nepal’s competent authority (the Trade and Export Promotion Centre, TEPC).
2. Fill out the REX registration form, with your company and product details.
3. Submit documents: business license, VAT/PAN, Exporter Code, and more.
4. Once approved, you can use your REX number on all relevant export documents.

Unregistered exporters:
Can only self-certify origin for consignments valued under EUR 6,000.

How and When to Use the REX Number

Whenever you export eligible goods to the EU, Norway, Switzerland, or Turkey and want to claim preferential duty (i.e., zero or reduced import tax), you must include:

• Your registered REX number
• The correct “statement on origin” wording
• Accurate product and value information

Place this on the invoice, delivery note, or packing list accompanying the goods. Keep your registration valid and update information with TEPC as needed.

Important:
If you misuse the REX system or provide inaccurate origin statements, customs authorities can revoke your number, and your goods may lose duty-free eligibility.

Additional Tips and Compliance Advice

• Modify registration data promptly if your company details change.
• Use the correct HS codes and product names—they must match what’s registered.
• Keep good records; the statement on origin is valid for up to two years, but audits may occur.
• Check your status online; the EU provides a searchable REX exporter database.

Common Mistakes to Avoid

• Not being registered for large shipments: Any consignment over EUR 6,000 requires a REX number for GSP claims.
• Omitting the REX number or wrong statement: Customs will likely deny your claim for duty-free access.
• Failure to update information: Always keep your TEPC details current.

Final Word: REX Number = Export Advantage

For every Nepali exporter aiming to make the most out of the EU’s GSP, understanding and using the REX number is essential. It saves time, money, and paperwork making it easier than ever for Nepal’s products to reach global markets.